Job Description

Payroll Administrator

Ready to take ownership of payroll operations in a mission-driven organization?
Join Kamaʻāina Kids as a Payroll Administrator and help support a statewide team making a difference for Hawaiʻi’s keiki.

Kailua, Oʻahu (In-Person)
Full-Time | Monday–Friday | Flexible Start Time
$55,000–$60,000 DOE

This role plays a key part in supporting payroll operations for over 700 employees across more than 90 locations statewide. While we partner with an external payroll provider, this position is responsible for ensuring the accuracy, integrity, and coordination of all payroll-related data on our end.

This is also a critical support role to the VP of Human Resources, helping ensure payroll and HR operations continue smoothly and accurately.

Why This Role Matters

Behind every accurate paycheck is trust.

This role ensures:

• employees are paid correctly and on time

• payroll data is accurate and compliant

• operations continue seamlessly — even during leadership absences

You won’t just support payroll — you’ll help own and stabilize it.

Key Responsibilities

Payroll Administration & Coordination

• Serve as the primary internal point of contact for payroll operations

• Prepare, review, and submit payroll-related data to an external payroll provider/PEO

• Review payroll reports and registers for accuracy

• Manage payroll adjustments, corrections, and reconciliations

• Oversee timekeeping systems and ensure accuracy across locations

• Track PTO, reimbursements, and special pay items

• Administer payroll-related deductions (benefits, childcare discounts, etc.)

• Respond to employee payroll inquiries and resolve discrepancies

HR Operations & Onboarding

• Complete onboarding processes, including I-9 verification

• Set up employees in HRIS/payroll systems

• Maintain accurate employee records and documentation

• Support background checks and compliance tracking

• Ensure onboarding steps are completed accurately and on time

• Keep filing up to date

Compliance & Process Oversight

• Ensure payroll and HR processes align with applicable regulations

• Maintain audit-ready documentation and reports

• Identify and recommend process improvements

• Support outside audits and reporting needs

Operational Support

• Partner closely with the VP of HR to support department operations

• Provide support to ensure payroll processes continue smoothly and on schedule, including during absences or high-volume periods

• Support HR initiatives and cross-functional projects

What We’re Looking For

✔️ 3+ years of mid-level payroll administration or HR/payroll experience
✔️ Strong understanding of payroll processes, deductions, and timekeeping systems
✔️ Experience working with a payroll provider, PEO, or outsourced payroll model
✔️ High attention to detail and accuracy
✔️ Ability to manage payroll-related processes independently
✔️ Strong organizational and problem-solving skills
✔️ Professional communication skills across all levels
✔️ Proficiency in Word, Excel and HR/payroll systems

✔️ Strong ability to prioritize tasks and remain focused in a dynamic environment with frequent interruptions

Preferred

• Experience with HRIS or payroll platforms (PRISM, ADP, Paylocity, etc.)

• Experience supporting multi-site organizations

• Familiarity with Hawaiʻi payroll and employment practices

Work Environment

This role is based in our Kailua office.

We’re looking for someone who values in-person collaboration and team connection, while also being comfortable working independently.

Why Join Kamaʻāina Kids?

• Competitive salary ($55K–$60K DOE)

• Health, dental & vision insurance

• Childcare discount (50–75%)

• 401(k) with 6% company match

• Paid Time Off + paid holidays

• Employee Birthday Holiday

• Tuition reimbursement ($2,000/year)

• Student loan repayment assistance

• Supportive, team-oriented environment

• Meaningful work supporting Hawaiʻi’s keiki

The Impact

This role is essential to the stability and success of our organization.

When payroll runs smoothly, our teams can focus on what matters most — supporting children and families across Hawaiʻi.

Ready to Join Us?

If you’re looking for a role where you can use your skills, be part of a great team, and contribute to something meaningful, we’d love to hear from you.

Apply today and join the Kamaʻāina Kids ʻohana.

Must be eligible to work in the U.S. and reside in Hawaiʻi (or have plans to relocate).

Kama‘āina Kids is an equal opportunity employer.
We celebrate and support the diverse cultures, perspectives, and experiences within our workforce ‘ohana.

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