Job Description

Job ID#: 37515

Overview

A growing, multi-state organization is seeking a Payroll Clerk to support accurate and timely payroll processing. This role will focus on payroll execution, compliance, and reporting, while partnering closely with accounting and internal teams in a fast-paced environment.

Key Responsibilities

• Process multi-state payroll, including time entry validation and data review
• Audit payroll for discrepancies, exceptions, and compliance with pay policies
• Calculate wages, overtime, deductions, and payroll taxes
• Submit payroll and direct deposit files to banking systems
• Assist with payroll tax calculations, reporting, and filing requirements
• Prepare payroll-related journal entries and support month-end close
• Generate payroll and financial reports for internal stakeholders
• Partner with Accounts Payable on staffing-related invoices and reconciliations
• Research and resolve payroll discrepancies and employee inquiries
• Maintain accurate payroll records and ensure confidentiality of sensitive information
• Support compliance with federal, state, and local payroll regulations
• Assist with audits and other ad hoc accounting or payroll-related tasks

Qualifications

• High school diploma required; Associate’s degree in Accounting or Business preferred
• 3+ years of payroll processing experience
• Experience with multi-state payroll strongly preferred
• Basic understanding of payroll taxes, compliance, and regulations
• Proficiency in Microsoft Excel and Office tools
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong analytical and problem-solving skills
• Effective communication skills across departments

Work Environment & Expectations

• Office-based role with extended periods of computer work
• Occasional overtime during payroll cycles and month-end
• Minimal travel may be required for training or meetings
• Ability to lift up to 25 lbs occasionally

Compensation & Benefits

• Competitive compensation based on experience
• Comprehensive benefits package including medical, dental, and vision
• 401(k) with immediate vesting
• Company-paid basic life and disability coverage
• Additional voluntary benefits available

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