Job Description

Administration

· Assistant (Director of Construction and Construction team)

1. Monthly Management Reports (all properties)

2. Assist with all operations issues as needed

· As needed, assist (Operations Manager, at all properties)

General Management/Operations/Reporting

· Roof leak reports (all properties)

· Construction Status report (all properties)

· Electric Demand Meter Log (VORH)

· Site amenities Purchase Orders

· Maintain all tenant, contractor and vendor Certificates of Insurance (property & liability, all properties). Work directly with insurance agents, if needed, to make sure proper certificates are received.

· Submit customer incident liability and building damage reports and photos to our insurance rep and work with insurance carrier if they need additional information.

· Distribute weekly reports received from Operations Managers.

· Update the Client Extranet section of the corporate website as needed

· VORH daily traffic count

· Distribute weekly Security Reports (VORH)

· Answer Company phone lines

· Kitchen cleanup

· Manage KIP blueprint machine

Tenant Coordination/Construction

· Water meter authorization letters to the City of Rochester Hills

· Gas meter requests – Consumers Energy

· Address assignment requests to City/Township for new tenant spaces

· Building Permit Applications

· Scan as-builts and save on server

· Maintain construction room plans (tubes, hanging, flat)

· Send bid packages to contractors

· Abbreviated Form of Agreement (Contract)

· Collection of contractor check-in (preconstruction) docs

· Collection of Tenant Construction Closeout docs (work with Tenant & Contractors to obtain)

· Tenant Allowance and Contractor Security Deposit reimbursements

· Coordinate with Architect and distribute Field Reports.

· Send Landlord’s punchlists and updates as needed

· Update Tenant Contractor Procedures Handbook as needed

· Update Merchant Handbook as needed

· Complete all tenant closeout documents for construction

· Record Notice of Furnishings received per project

· Send recorded Notice of Commencements out per request

· Liaison between tenants, contractors, architects, governments, etc.

· Revisions to site/lease plans as requested using BlueRevu software or coordinate with Architect.

· Review construction sections of LOIs and Leases.

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